The BEEtoolkit software suite helps transformation champions, like yourself, to manage B-BBEE by allowing you to create monthly scorecards, analyse gaps in compliance and build scenarios for improvement.
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Manage, Track & Plan Your B-BBEE Status
Some of the highlights of the BEEtoolkit that you’ll love.
EEA2 demographics table
Generic and sector charter scorecards
Automatic consolidation of subsidiary scorecards
Telephonic, live chat and email support
Technicalities of B-BBEE embedded in the calculations
Unlimited users & no installation
The five B-BBEE elements are represented in a clear and accessible manner enabling users the ability to switch between screens as data becomes available within the company.
This takes the pain out of establishing a baseline B-BBEE scorecard that can be used to assess the compliance of a company for a prior fiscal period or a year-to-date live period.
Each user is created with their own set of permissions. Users can be given access to specific elements, being allowed either full rights or “view only” access to an element’s data. Companies can also control user access to tools within the BEEtoolkit Light software solution.
Many sector-specific charters have been coded and are available. Some of them include: Generic, Transport (Road Freight), Tourism, Specialised Entities and Construction.
Multiple Scorecard & Users
The BEEtoolkit enables a company to calculate multiple scorecards per entity, with an unlimited number of users. Managers can access the system at any time to review the overall B-BBEE compliance of the company.
Summary & Detailed View
The BEEtoolkit allows users to capture information at a level that best suits the needs of the company. Data may be uploaded at a detailed level per line item (recommended) or at a summary level. When entering data per line item, a user may input each field individually or upload multiple fields using a spreadsheet upload function.
Companies can view detailed information about their scorecard using the “Scorecard Summary” view. This view breaks down each scorecard element into its sub-elements, showing the compliance target and the actual values achieved.
Reporting & Downloads
The BEEtoolkit enables a user to download reports for each scorecard element. These reports can be used when preparing the company for B-BBEE verification and for internal reporting purposes.
Some of the reports include:
- Overall B-BBEE scorecard summary
- Summary data per element
- Detailed data per element
Embedded within the Scenario Planner is a Gap Analysis tool that enables companies to identify the changes that need to be made in order to reach their target B-BBEE status.
Start by using the Scorecard Calculator to establish a baseline that reflects your company’s current, real B-BBEE status. Once the baseline is established, create a Target Scorecard that reflects the points (per element and sub-element) that the company would like to achieve. With a target and baseline in place, your company is ready to start assessing the gaps and making plans to close them.
As changes are made within the Scenario Planner, the gap analysis will update to reflect the remaining gaps foreseen between the scenarios and the targets set by the company. The Gap Analysis will not only show companies what point differences exist but even recommend (in Rand values or head counts) what changes should be effected to obtain the desired score.
An overall B-BBEE scorecard target is typically based on the target compliance levels achievable per scorecard element and sub-element.
Use the Scenario Planner to assess the impact of future initiatives. Mpowered recommends using this functionality to quantify and calculate a target B-BBEE compliance level for every sub-element of the B-BBEE scorecard.
The Scenario Planner can also be used to assess the impact of any possible changes at a very detailed level. You can determine how the scorecard will be impacted by a change on the demographic representation of owners, managers, employees, the B-BBEE compliance of a supplier, or the change in contribution level for Enterprise Development and Socio Economic Development at any time during the year. This type of assessment will shape and simplify the development of your company’s B-BBEE strategy continuously.
A B-BBEE scorecard target should be supported by a detailed plan on how to achieve the target, who will implement the initiatives and by when the changes will be effected. This constitutes a B-BBEE Implementation Plan.
The Implementation Planner automatically picks up the difference between the company’s actual scorecard and the target scorecard, as calculated in the Scenario planner. Actions to close the gap are outlined. Your company can then assign each action to someone who will be accountable for the implementation of a particular action in a specified time frame.
The Implementation Planner ensures that companies can proactively track the execution of B-BBEE compliance initiatives to ensure target compliance levels are achieved. By tracking a detailed project plan, corrective actions can be identified timeously.
Once a company has calculated their B-BBEE scorecard using the Scorecard Calculator, it has the ability to prepare documents and evidence required for the verification of the B-BBEE scorecard.
Prepare documents and evidence required for verification once your company has completed its B-BBEE scorecard.
The Verification Checklist provides a central, secure and resilient repository for the collation and storage of all evidence that will be required. It groups the evidence logically and makes it easy to access the documents when needed.
Each item on the checklist can be assigned to an employee accountable for collating the relevant documentation, and a specified date by which the document should be obtained. The person accountable may upload an electronic version of their collated documents directly onto the central storage system once obtained.
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