Preferential Procurement Automation
The Supplier Management System is a cloud based software that helps you manage and streamline every facet of Preferential Procurement.Login to SMS
Automatic Synchronisation with SA's Largest Scorecard Database
Telephonic, Live Chat and Email Support
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What is the Supplier Management System (SMS)?
The best thing... since forever!
SMS provides a live calculation of your Preferential Procurement points by matching the spend of each of your suppliers with their B-BBEE information.
SMS cancels the need to manually find scorecards and populate the system with your suppliers’ details by automatically matching up your supplier list with Beagle.
Beagle Scorecard Database houses more than 30k discrete & currently valid B-BBEE certificates.
Track Preferential Procurement on an ongoing basis by efficiently managing dynamic data.
Reporting & Bulk Email
Assess any aspect of the Preferential Procurement scorecard.
Companies can also run reports to extract very specific groups of suppliers and then turn these reports into mailing lists.
Assess the impact on an existing Preferential Procurement scorecard based on various scenarios.
B-BBEE compliance information is automatically matched to your suppliers, and an instant Preferential Procurement score is generated.
Draw a Preferential Procurement Scorecard at any given time.
Preferential Procurement has never been easier
Maintaining the Preferential Procurement Scorecard on an ongoing basis requires you to match constantly-changing supplier spend information with each supplier’s latest, valid B-BBEE certificate.
SMS allows organisations to efficiently manage dynamic data by decreasing the manual input required and ensuring you’re maximizing on strategic spend.
A simple spreadsheet upload is all that is required to calculate your Procurement Scorecard.
SMS syncs with Beagle, South Africa’s most popular B-BBEE Scorecard Database, home to more than 30 000 discrete & currently valid scorecards.
Enjoy the rocket speed of quick and easy preferential procurement.
The SMS enables companies to evaluate the impact on an existing Preferential Procurement Scorecard based on various scenarios.
Strategic procurement has never been easier with the scenario planning functionality. Procurement Specialists can make informed decisions based on variables such as black ownership, spend, B-BBEE status and empowering status as well as adjustments to the total measured procurement spend. Complex scenarios can be created by the user’s ability to edit multiple suppliers at the same time.
Get the lowdown on your Scorecard
SMS offers reporting functionality that can be used to assess any aspect of the Preferential Procurement Scorecard.
All reports are verification-ready to assist you with your verification process.
An important part of managing a Preferential Procurement Scorecard is the ability to inspect the underlying data to understand why targets are, or aren’t, being met.
Examples of some of the reports that can be run include:
Spend by commodity, division, department or cost centre
Reports indicating how much each supplier contributes to your overall Preferential Procurement spend
All suppliers whose B-BBEE Scorecards expire within a certain period
All Empowering Suppliers / Black-Owned Suppliers / Black Female-Owned Suppliers / Compliant Suppliers / Non-Compliant Suppliers.
The Preferential Procurement Scorecard is calculated by matching Suppliers’ Procurement Spend with their B-BBEE Compliance levels.
A preferential match made in heaven.
When measuring Preferential Procurement for a stipulated time period, a list of supplier spend is uploaded onto the system via a simple spreadsheet upload function. This list then syncs with Beagle, Mpowered’s database of scorecards. B-BBEE compliance information is automatically matched to your suppliers, and an instant Preferential Procurement score is generated.
SMS ages like fine wine.
Over the years, Beagle has become a vast repository of scorecards, being a public, free-to-use platform. Organisations may find that many of their top suppliers’ scorecards have already been gathered and are automatically available.
Spend Analysis Plugin
The Spend Analysis Plugin helps companies easily classify their Procurement Spend by commodity using customisable, automated rules. B-BBEE Procurement Scorecards can be created for various levels of classification.
Drive down maverick spend
Load Supplier Contract Details
Capture supplier contracts and prioritise suppliers accordingly
Monitor Procurement Spend
Monitor whether spend is happening with contracted suppliers at a glance and quickly drill into specific spend categories where maverick spend is at its highest
Report on Expiring Contracts
Proactively manage supplier contracts by creating reports on expired and expiring contracts, ensuring that they are always up to date
Identify Supplier Development Opportunities
Mark suppliers as strategic to avoid disrupting sensitive parts of your supply chain
Search for Suppliers
Finding the right candidate(s) for Supplier Development is as easy as running a report across black ownership, size and spend commodity
Monitor contracted and strategic spend to ensure it flows to your nominated Supplier Development candidate(s)
Create Accountability for Preferential Procurement among Heads of Commodity
Monitor B-BBEE Score by Commodity
Create accountability amongst buyers and category managers by viewing the B-BBEE scorecard per commodity and/or sub-commodity
View each Commodity’s B-BBEE Contribution
Understand the impact each commodity and/or sub-commodity has on the overall procurement score
Pinpoint Top and Non-Performing Suppliers
Identify spend with non-compliant suppliers at a glance and survey your spend categories quickly to find poor spending habits
Mining Sector Scorecard
Setup your Classification Rules
Map spend to a category by creating a custom set of rules based on, amongst others, vendor code and expense code automatically.
Spend Categories for the Mining Sector Scorecard
The predefined Mining Sector commodities can easily be populated. Customise your commodity list to enable finer-grained spend categorisation.
Monitor and Interrogate your Mining Scorecard
Draw reports and manage spend trends to optimise future procurement.
Automatic Monthly Categorisation of Spend
Automate the process of mapping spend to a spend category by creating custom rules for each category. No more month-end reporting madness.
Create classifications as detailed or as simple as you like
Create high level or granular categories when building your spend analysis model
Identify Rationalisation Opportunities
Run reports that create visibility on spending habits, which in turn could be used to leverage discounts or to ensure quality regarding procurement spend. Monitor strategic sourcing in real-time.