BEEtoolkit is a cloud-based software suite that helps you manage, track & plan your B-BBEE status by effectively streamlining every facet of your B-BBEE process.Login to toolkit
Technicalities of B-BBEE Embedded into the Calculations
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What is BEEtoolkit?
Your B-BBEE shouldn't be a mystery.
BEEtoolkit is a cloud-based system that sheds light on your B-BBEE status.
BEEtoolkit helps you manage your B-BBEE by allowing you to create monthly scorecards, analyse gaps in compliance and build scenarios for improvement.
Ninety nine problems, but B-BBEE software ain't one.
Assess the impact of planned or recommended initiatives. Quantify & calculate a target B-BBEE compliance level for the company per sub-element.
Identify the changes that need to be made in order to reach your target B-BBEE status.
Scenario & Implementation Planner
Assess the impact of possible changes at a detailed level & support your plans by implementing initiatives and when changes should have an effect.
Prepare documents and evidence required for the verification of the B-BBEE scorecard whilst you're fine tuning the your scorecard.
The B-BBEE elements are represented in a clear and accessible manner enabling users the ability to switch between screens as data becomes available within the company.
Each user is created with their own set of permissions. Users can be given granular access to specific elements, being allowed to either view only, or have full rights to an element's data. Companies can also control which tools within BEEtoolkit a user should be allowed to use.
Multiple Scorecards & Users
Companies can calculate multiple scorecards per entity, with an unlimited number of users. A manager can access the system at any time to review the B-BBEE compliance of the company. They can also track the progress of a B-BBEE project, be it the implementation of a BBBEE strategy, a year to date scorecard, or preparing for verification.
Reporting & Downloads
The BEEtoolkit enables a user to download reports for each scorecard element. These reports are very useful when preparing packs for verification.
Some of the reports include:
Scorecard summary details
Many sector-specific charters have been coded and are available. Some of them include: Generic, Transport (Road Freight), Tourism, Specialised Entities and Construction.
Detailed & Summary View
BEEtoolkit allows users to capture information at a level that best suits the needs of the company. Data may be uploaded at a detailed level per line item (recommended) or at a summary level. When entering data per line item, a user may input each field individually or upload multiple fields using a spreadsheet upload function.
Companies can view detailed information about their scorecard using the "Scorecard Summary" view. This view breaks down each scorecard element into its sub-elements, showing the compliance target and the actual values achieved.
An overall B-BBEE scorecard target is typically based on the target compliance levels achievable per scorecard element and sub-element.
The Scenario Planner can also be used to assess the impact of any possible changes at a very detailed level.
You can determine how the scorecard will be impacted by a change on the demographic representation of owners, managers, employees, the B-BBEE compliance of a supplier, or the change in contribution level for Enterprise Development and Socio Economic Development at any time during the year.
Embedded within the Scenario Planner is a Gap Analysis tool that enables companies to identify the changes that need to be made in order to reach their target B-BBEE status.
Close the gaps, quickly.
As changes are made within the Scenario Planner, the gap analysis will update to reflect the remaining gaps foreseen between the scenarios and the targets set by the company. Gap Analysis will not only show companies what point differences exist, but even recommend (in Rand values or head counts) what changes should be effected to obtain the desired score.
Establish a Baseline
Start by using the Scorecard Calculator to establish a baseline that reflects your company’s current, real B-BBEE status.
Create a Target Scorecard
Once the baseline is established, create a Target Scorecard that reflects the points (per element and sub-element) that the company would like to achieve.
Achieve your goals
With a target and baseline in place, your company is ready to start assessing the gaps and making plans to close them.
Plan the attack, and then attack the plan.
A B-BBEE scorecard target should be supported by a detailed plan on how to achieve the target, who will implement the initiatives and when the changes have an effect.
By tracking a detailed project plan, corrective actions can be identified timeously.
Get the latest 411.
The Implementation Planner automatically picks up the difference between the company’s actual scorecard and the target scorecard, as calculated in the Scenario planner.
Plan & delegate.
Actions to close the gap are then outlined. Your company can then assign each action to someone who will be accountable for the implementation of a particular action in a specified time frame.
Achieve your goals, like a boss.
The Implementation Planner ensures that companies can proactively track the execution of B-BBEE compliance initiatives to ensure target compliance levels are achieved.
Once a company has calculated their B-BBEE scorecard using the Scorecard Calculator, it has the ability to prepare documents and evidence required for the verification of the B-BBEE scorecard.
Prepare documents & evidence
Prepare documents and evidence required for verification once your company has completed its B-BBEE scorecard. The Verification Checklist provides a central, secure and resilient repository for the collation and storage of all evidence that will be required. It groups the evidence logically and makes it easy to access the documents when needed.
Manage & Collaborate
Each item on the checklist can be assigned to an employee accountable for collating the relevant documentation, and a specified date by which the document should be obtained. The person accountable may upload an electronic version of their collated documents directly onto the central storage system once obtained.